Handhelds have arrived. These diminutive devices, born as electronic replacements for daily planners and address books, are maturing into powerful pocket-size tools that offer CIOs the opportunity to lighten mobile employees' load and improve their productivity.
You've seen this movie before. Like PCs and cellular phones, personal digital assistants (PDAs) sneaked into the enterprise through the back door. Now they're seemingly everywhere, used to schedule meetings on the run, to read and reply to e-mail, to track expenses and perhaps-surely only on rare occasions-to play games.
But the role of PDAs -- PalmPilots, handheld PCs running Microsoft Corp.'s Windows CE operating system, Psions and their relatives -- is evolving.
Handhelds can now link not only to a user's desktop but to corporate servers; major database vendors are planning to market tools that will allow handhelds to download company data for use away from the office -- on a sales or service call, for example -- and then synchronise updates to that data. In a striking extension of PDA use into core business operations, an alliance of 3Com Corp., Symbol Technologies Inc. and Ábaco International Group is working to develop a PDA link to SAP AG's ERP software.
Handhelds today provide New York City-based Bankers Trust Co. employees and customers with real-time access to market activity data. They simplify project billing at Aztec Systems Inc., a Dallas-based systems integrator, by allowing engineers working offsite to enter start and end times and work notes that are imported automatically into the company's project tracking systems. They make it possible for independent truckers to find loads to carry by synchronising their ruggedized PalmPilots at truck stops, courtesy of TruckNet Inc. in Lebanon, Missouri. They ensure that data from Harley-Davidson Motor Co.'s frames assembly shop in York, Pennsylvania, gets back into its manufacturing databases.
The Incredible Shrinking Data
Why are handhelds so appealing? In a way, it's because they're everything laptop computers aren't: small, lightweight, easy to learn, with miserly power requirements that let them run for a month on two AAA batteries. They're also inexpensive, costing US$400 at retail, less in bulk, more if you need the ruggedized version being produced by Symbol Technologies. Yet they can perform many of the same tasks.
But the key to their emerging appeal as an enterprise tool is their increasing ability to deliver and record current data anywhere. At New York Life Insurance Co. in New York City, for example, Assistant Vice President Susan Farkas says a recently completed pilot project indicates that the PDAs lead to increased productivity because Lotus Notes-resident information is available where and when it's needed by employees in home offices.
At the same time, many enterprise vendors have announced tools to enhance handhelds' ability to play well with others. Companies such as SAP AG, Oracle Corp., Sybase Inc. and Computer Associates International Inc. have announced options for access to corporate information. Remedy Corp. in Mountain View, California, will offer a help desk solution. Advances in synchronisation are also in the works from companies such as Puma Technology Inc. in San Jose, Calif. One is remote synchronisation, which allows users to update data without returning to their desks. Another method circumvents the client desktop computer entirely and synchronises data directly into enterprise data servers.
On the hardware side, IBM Corp. relabeled 3Com Corp.'s Palm PDA (the company recently dropped the "Pilot" name, although that's undoubtedly what they'll still be called) as the WorkPad PC Companion.
For users, the arguments in favour of PDAs carry a lot of weight precisely because the PDAs don't. "Picture this," says Eric Martin, LAN/WAN lead engineer at Harley-Davidson's final assembly plant in York, Pennsylvania. "A two-inch-thick laptop, a corporate phone directory, a typical planner plus a couple of operating system manuals. It's close to a foot high. I can fit all that in my PalmPilot.""No one wants to lug around a laptop to do inventory," says Dan Stratton, a database analyst with Eagle, Idaho-based Quality Design Systems Inc., which develops point-of-sale and inventory systems for tire stores and chains. "If we could somehow get rid of all the keyboards and mice, we'd love it. We've got people here who need to use the machines who aren't real technologically advanced."Being able to dispense completely with the heavy, expensive laptop is a vision for the future, though. The economics are appealing, but at the moment handhelds don't provide broad enough functionality. At New York Life, the PalmPilots being used by both telecommuters and remote agents are supplemental tools, says Farkas. But they contain enough information to allow employees to leave the laptops in their offices.
CIOs concerned about their staffs' productivity also note the handhelds' value in help desk scenarios. Even before Remedy announced its product, Napone Phommachakr, IT support manager for the city of Palo Alto, California, ran his help desk with PalmPilots.
"Our four techs each carry a handheld. Every morning they come in, download their service requests for the day and off they go. When they complete a job with a client, they open the PalmPilot and close off theticket, giving the exact time of closing and one or two sentences on how they resolved the call." The synchronised data, entered on the handhelds using forms customised by Phommachakr's staff, updates the database.
While ready-made solutions are helpful, CIOs may get more from handhelds by taking their capabilities a step further. "In figuring out how to use a tool like the PalmPilot," says Harley-Davidson's Martin, "you have to think out of the box. You can do so much more if you add a little bit of programming. When you customise it-adding forms for the specific types of data -that's when it really starts to shine."The motorcycle manufacturer's PDA-based solution may petrify the CIO who believes in policy manuals and centralised controls. But at Harley-Davidson, it's made a big improvement on what went before. In the frame shop, for example, production data used to be collected on slips of paper; the data was entered into the company's databases only when those slips made it back to desks unscathed. Now PalmPilots are used and the data is entered into custom forms that have been written by one of the workers on the line.
Assuming Moore's law about computer power holds true even in smaller computers, handhelds should continue to improve. That's important because some facets of the technology are still in their infancy. Wireless connectivity, for instance, is still a slow, expensive power hog. "We looked at wireless," recalls New York Life's Farkas. "Initially, when we started the project we were hopeful, but it became clear doing the pilot project that some things will be here real soon but will not be viable for large-scale implementation. The Novatel modem does work, but services provided nationwide are not in place and not reliable. And the cost factor [$399] is at this point prohibitive."Nonetheless, Palm and Motorola Inc. have collaborated on a pager card that could form the basis for a wireless ERP system, delivering enterprise data in real-time. Reuters is using Novatel's wireless CDPD modem to deliver market data for its MarketClip service, which uses as platforms the PalmPilot and Hewlett-Packard Co.'s 360LX handheld PC running Windows CE 2.0. And Qualcomm Inc., the wireless phone manufacturer, has licensed the Palm platform and is expected to integrate that with its CDMA-based wireless phone technology to produce a PDA that could place and receive calls (or, if you prefer, a wireless phone with robust data access capabilities).
Users are also looking for displays that come closer to what's seen on a desktop or laptop computer. While handhelds running Windows CE offer colour displays, the new Palm III, for example, cannot yet display gray shades, much less colours. Compatibility with office productivity suites is also an issue that needs to be addressed to smooth the road to enterprise deployment, particularly for those devices not running a Microsoft operating system. And programming for handhelds needs to become more uniform.
From an enterprise point of view, though, one of handhelds' biggest weaknesses is the lack of security they offer for enterprise data. At the moment, the best a technology manager can do to protect data on a Palm device is to enable power-on password access -- a level of security that on a laptop would be dismissed as inadequate to safeguard sensitive business data. "We've had some companies that field-tested handhelds but said they wouldn't deploy completely until they could be sure the data on the devices was secure," says David Rensin, who manages the mobile computing group at Noblestar Systems Corp., a systems integrator in Falls Church, Virginia. The answer, he says, is data encryption, but that will be a challenge because it is so processor intensive.
3Com has been working with Certicom Corp. to develop enterprise-level security for the Palm platform, but availability has not been set.
The Future at Hand
Corporate executives are finding that deploying handhelds can have benefits that extend beyond business processes. Providing them to employees can, for example, be a good morale-building move. "People like the technology," says Aztec Systems Inc. President Andrew Levi. "It's good for the relationship between the company and the employee." Unfortunately, that argument isn't likely to satisfy a company's financial managers, who will ask for a more quantified justification.
Nonetheless, the potential of PDAs bears watching. As a CIO, you may bemoan the ever-expanding boundaries of enterprise data. The fact remains that the closer employees can be to their data-no matter how far they are from their desks-the higher their productivity is likely to be.
(Alan S. Kay covers business and consumer technology from San Francisco. He can be reached via e-mail at firstname.lastname@example.org.) Sprint Sprints ForwardBy Howard BaldwinNew technology promises simultaneous use over single line.
In the immortal words of Arthur C. Clarke, a sufficiently advanced technology is indistinguishable from magic. Every so often, you hear some ballyhoo that seems to fit that description. Take Sprint Corp.'s new Integrated On-Demand Network (ION), which promises multiple phone calls, Internet access and fax receipt over the same phone line for business or home. If it works, who cares how they pull the rabbit out of the hat? It sounds like a big boost for IT in terms of security and reliability.
It's not news to CIOs that telecom needs are exploding, fuelling bandwidth requirements. You can recite them in your sleep: electronic commerce, extranets, a dispersed workforce. "CIOs are also driven by speed-to-market and customer responsiveness," says Sue Sentell, vice president of marketing for Sprint Business in Dallas, citing the need for multimedia applications such as collaborative product development and interactive customer care. "The result is that CIOs need to establish multiple networks to meet multiple needs, which increases complexity and cost."With its single-line capability, ION obviously is designed to eliminate this problem, both in the enterprise and in the realm of home use for telecommuters.
ION is rolling out to enterprises at the end of this year. Sprint will then target smaller offices of current customers in early 1999, and then market to other small businesses and homes in the second half of next year. The first cities slated for the capability are Atlanta, Chicago, Dallas, Denver, Houston, Kansas City, Missouri. (where Sprint was founded), and New York.
According to Sentell, customers won't need new wiring and won't need to swap existing telecom equipment. ION requires the installation of what Sprint is calling an integrated services hub, a device that accepts multiple kinds of communications-voice, PBX (private branch exchange), ATM (asynchronous transfer mode) and frame relay-and integrates their protocols, subsequently sending them speeding over an ATM network. The size of the hub differs depending on the installation: In the home, it may be the size of a notebook computer; in an enterprise, it may take up a rack as tall as Michael Jordan.
Sprint has not determined pricing for its offering, but Sentell estimates that CIOs would see a reduction in overall IT costs because they'd be paying for bandwidth when they needed it rather than at a constant level. Sentell refrained from estimating the competitive advantage this might give her company in the marketplace, but she did note that ION represented approximately five years of work and "scores" of patents. AT&T Corp. reports that over the last two years it's invested some US$14 billion in technology to provide simply integrated, high-speed services; MCI Communications Corp. did not respond to requests for information about its plans.
The problem with magic is, if you don't know how it works, you can never be sure ahead of time if it's really going to work. Here's to sawing telecom complexity in half.
Middleware for Middleware
By CIO staff
Java and RPC straight. Let's face it, middleware can be confusing. NobleNet Inc. in Southboro, Mass., is taking steps to make it less so with Nouveau, an application development tool specifically designed to link different kinds of middleware tools across different kinds of computer systems. It supports applications written in C, C++, Java, ActiveX and 4GLs, so that no matter what your legacy systems are or what kinds of systems you've acquired through mergers, there's a good chance they'll be able to more easily communicate with each other.
Nouveau uses the industry-standard Internet Inter-ORB Protocol (IIOP) transport mechanism to provide native COM, CORBA and RPC integration, and source-level compatibility with Java. An Interface Definition Language compiler and run-time environment are included. Nouveau will be available for Windows 95 and NT, Sun Solaris, Hewlett-Packard Co.'s HP-UX, IBM Corp.'s AIX and SCO Unix. The price is $5,000 for a single license, with additional licenses priced at $1,500 each; concurrent user licenses are charged per application server and are based on the number of simultaneous users. For more information, contact NobleNet at +1 508 460-8222 or visit www.noblenet.com.
The Wireless Supply Chain
By CIO staff
Keeping track of everything on your desk can be tough enough, but what about keeping track of everything going in and out of your factory? Yikes! In this space, we recently wrote about a system developed by SCS Corp. and Maxell Corp. of America that enables wireless tracking of shipments; now WiData in Sunnyvale, California, is introducing Firefly, a wireless resource management system specifically designed to control supply chain assets.
The Firefly system consists of resource management software running on a Windows NT-based server and an infrastructure of tags and readers, both fixed and handheld devices. The Firefly tags are a little bigger than two decks of playing cards (2 inches by 3 inches by 1 inch), each with 4K byte of read-write memory and a unique identifier (they're also reusable). The tags communicate with handheld terminals equipped with Type II PC cards, which read and write data on the tags. They also communicate with fixed readers, standing about 200 feet apart, to coordinate data from both the tags and the terminals to identify locations of materials. The resource management system constantly monitors data to be able to locate any tagged asset within 10 feet.
WiData anticipates that the tags will be attached to containers, pallets, parts and equipment and will eliminate manual work-in-progress and queue-time tracking. General availability is planned for January 1999. Pricing ranges from $25,000 to $40,000, depending on the client/server configuration and number of users; the tags cost $30 each. For more information, call 408 616-2244 or visit www.widata.com.
A Phone for the Global Traveller
By CIO staff
Is your cellular telephone xenophobic? does it balk every time you take it across the US. border? Bosch Telecom Inc., a German manufacturer, has developed the World 718, a mobile telephone that provides seamless access to a global system for mobile communications (GSM) technology and the GSM 900 standard, which allows for global roaming without service interruption; it will be marketed in the United States by Audiovox Communications Corp. The phone also works with special network features, such as call forwarding, call waiting and messaging. By adding a communications card, users can transmit fax and data transfers at 9,600 baud.
Rechargeable batteries are available in different sizes and capacities. The batteries ensure standby times ranging from 50 hours to 9 days and conversation times lasting from two to nine and a half hours. Components for automobile installation are also available. Pricing is $299. For more information, call 800 499-8570 or visit www.audiovox.com.
Evaluating the Call Centre
By CIO staff
Have you ever wondered if random monitoring of call centre transactions really reveals everything you need to know about how your customers are being treated? It's easy to track the effects of a discrete conversation, but customer interaction may not be limited to a single customer service agent. How do you put together a reliable view of what the customer goes through? Dictaphone Corp. in Stratford, Connecticut, has introduced a monitoring product called da Vinci QMS (for quality monitoring system) that uses an Oracle database to track the cumulative customer experience.
The software tracks the initial interaction with your voice response unit (VRU); customers' conversations with various agents, no matter how many times they're transferred; what the agents saw on their monitors during and after the call; and how long and how often the customer was placed on hold. The software does require custom integration with your switch, VRU and other CTI systems, but it can also be used to focus on specific areas: the work of new customer service representatives, the results of specific marketing campaigns or the response to preferred customers. Pricing and availability ranges from $150 to $300 per seat, based on the number of call centre seats. The software will be available in September of this year. For more information, call 800 447-7749.
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