But Valero doesn't sell that much in a given day so it must store finished goods until they're ready to be shipped to customers. The company tracks its own inventory movements the way a first-time mother studies her infant. How much of which products did we sell this morning? How about now? And now?
Market analysts run inventory reports "a few hundred times a day," says Kirk Hewitt, vice president of accounting processing optimization . As the cost of crude fluctuates during trading hours, Valero sales and marketing staff want frequent updates so they can sell products at the most profitable price and buy crude to feed their refineries at the best price.
"We're dealing with a commodity whose price changes every second," Hewitt explains. "So our margins change every minute. Our costs change every minute."
Companywide, Valero employees generate more than 20,000 reports per month. These range from gas station profit-and-loss statements to the status of payable invoices to telecommunications charges.
Valero uses WebFocus tools from Information Builders for nearly all its BI reporting, but not for inventory reporting, which has to be quick and dirty. For that, users query Valero's SAP Business Warehouse system, which collects operations data from the SAP R/3 system at Valero's refineries. Data includes items such as the volume of crude processed and the amount of products made from it. The information is presented in an Excel spreadsheet, he says, because "it's a fast way to get a snapshot."
Valero wants to make its BI faster overall. Now most reports use information from data warehouses populated each night with batch updates from SAP. But Hewitt says moving to a service-oriented architecture will enable more frequent updates, so the analysts can query more current data throughout the day. The company is working with SAP to implement SAP Exchange Infrastructure, or XI, to make that happen. Valero will still use WebFocus for what-if analysis and report presentation, he says.
Though the technology is changing, the purpose of the analysis isn't. Valero monitors the value of its inventory, along with sales and efficiency at its gas stations, to make adjustments to the price of its products as it watches demand and supply shift. Just because gas prices are soaring doesn't mean Valero has an easy ride. Aside from gasoline, the company makes asphalt, sulfur and other secondary products. These prices haven't increased as much as gasoline has, or in proportion to the rise in the cost of crude needed to make them. Valero has to balance its dependencies.
Data Analysis Can Help Cut Fuel Costs, Too UPS crunches information from its trucks to improve efficiency and save money
At UPS, there's data everywhere: on the packages, on the drivers carrying handhelds to record customer interactions, even inside those ubiquitous brown trucks. UPS vehicles contain a wealth of data drawn from more than 200 sources inside the trucks. And last year, the company found a way to cut its fuel costs, among other efficiencies, by putting this data together using telematics technology.
Telematics refers to systems used for transmitting data to and from vehicles. UPS's system uses off-the-shelf telematics software to help gather and compile the data from the trucks. Then, proprietary applications using in-house-developed algorithms allow UPS automotive and operations personnel to query and analyze the information.
Join the CIO Australia group on LinkedIn. The group is open to CIOs, IT Directors, COOs, CTOs and senior IT managers.